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Notice of EV's Annual General Meeting: Saturday February 1st 2014

Jan 17, 2014

 

Saturday, February 1st, 2014
1:00 p.m. – 4:00 p.m. EDT
O’Connor Room, Sheraton Hotel
150 Albert Street, Ottawa, Ontario

 

Overview

Equal Voice is hosting its Annual General Meeting (AGM) on Saturday, February 1st, 2014 from 1:00 p.m. – 4:00 p.m. EDT.

The primary location for Equal Voice’s Annual General Meeting is the Sheraton Hotel at 150 Albert Street in Ottawa, Ontario. EV’s chapters will also host members in several locations across the country so that they can participate via web and/or audio-conferencing. To participate in the Ottawa location, please RSVP at agm2014@equalvoice.ca by Thursday, January 30th, 2014. To participate in a location outside of Ottawa, please RSVP with your local chapter by Thursday, January 30th, 2014A link with information about all the meeting locations can be found here.

Additionally, Equal Voice will provide web-conferencing log-in information for those members in good standing who would like to participate but are unable to attend the meeting at one of the listed locations below. In order for these members to participate, individuals must RSVP with Equal Voice’s head office at agm2014@equalvoice.ca by Monday, January 27th, 2014 so that we can make the necessary arrangements. Log-in credentials will then be shared with these individuals.

To qualify as a member in good standing, you must have paid your membership within the last 365 days (as of Saturday, February 1st, 2014). In other words, all new and renewing members must have paid their membership no later than Saturday, February 1st, 2014 at 1 p.m. EDT.

For those who need to renew, members who took out a membership between January 1st, 2011 and February 2nd, 2013 should receive a membership renewal notice from Equal Voice by January 29th, 2014. If you would like to inquire about your membership status, please send an email to Lynn at memberships@equalvoice.ca in order to confirm whether or not you are a member in good standing.

Membership Fees

Membership fees are $50.00/year or $10.00/year for youth, students or low income (self-declared). We strongly encourage you to join or renew on line by clicking here. When processed online with payment, your membership is effective immediately. Membership fees are shared between the national office and local chapters. 40% of membership fees go to your local Chapter and the remaining amount goes toward sustaining EV’s national web site, programs, and public awareness activities.

IMPORTANT INFORMATION

Process for 2014 AGM 


At this year’s AGM, EV will report on our activities, financial statements for the years 2012 and 2013, and Equal Voice’s proposed new bylaws. Significant changes to EV’s bylaws have been made in order to remain in compliance with the new Canada Not-for- Profit Corporations Act overseen by Industry Canada. All documents pertaining to the AGM will be made available via a special webpage to members in good standing.

After presentation of the above items and discussion on Saturday, the meeting will recess. During this recess, all members-in-good-standing will have the opportunity to vote electronically between 4 p.m. EDT on Saturday, February 1st, 2014 until 5 p.m. EDT on Monday, February 3rd, 2014. This process gives all members in good standing an opportunity to cast their vote.

The voting results will be sent to members no later than Thursday, February 6th, 2014.

Electronic Voting 

As noted above, Equal Voice invites all of its members in good standing to cast their vote on the main business of the meeting via a secure and confidential online ballot. This voting will commence immediately following the proceedings on Saturday, February 1st, 2014 at 4 p.m. EDT. Members will have the opportunity to cast their ballots until 5 pm EDT on Monday, February 3rd, 2014.

Electronic voting will take place via Simply Voting. Simply Voting is a highly secure computer based voting system that enables individual members to go to a specific web page where they can cast their votes confidentially on Equal Voice motions.

Information on how to vote will be sent to all members in good standing who have renewed/joined no later then 1 p.m. EDT on Saturday, February 1st , 2014. 

For those members wishing to participate in Equal Voice’s Annual General Meeting in-person, click here for a list of locations.  

Thank you for your interest in Equal Voice!

 

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Thanks also to the Government of Canada (Status of Women & Canadian Heritage) for their financial support.