Location: Remote (Anywhere in Canada; must be available across all Canadian time zones)
Employment Type: Full-time, 1-year contract with the possibility of extension
Travel: Some travel is required ~15%.
Salary: $75,000 to $90,000 depending on experience and expertise.
About Equal Voice
Equal Voice is a national, registered charity dedicated to achieving gender parity in Canadian politics. Since 2001, we have been leading the charge in research, education, and leadership development to increase the representation of women and gender-diverse individuals in politics—at all levels of government. Through our programs, we provide the training, resources, and networks needed for women and gender-diverse individuals to run for office and thrive in political life.
Why Join Equal Voice?
Equal Voice is a small but high-impact team that values collaboration, innovation, and adaptability. As a multi partisan organization, we unite people across the political spectrum to strengthen democracy and champion gender equity in public office.
We offer a flexible, supportive work environment with great benefits, including:
• Competitive salary
• Comprehensive health and dental benefits
• Compensation for home office setup and internet (maximums apply)
• Flexible work hours
• Three weeks of vacation
• 10 personal emergency/sick leave days
• Summer Fridays off (every Friday in July and August)
• Professional development and networking opportunities
• Employee Assistance Program (EAP)
About the Role
The Chief of Staff is a pivotal role that blends executive and team support, office administration, and event support to keep Equal Voice running smoothly. Reporting to the Executive Director, you will oversee operations, governance support, and internal processes while acting as a key liaison between the Executive Director, staff, and external vendors, contractors and suppliers.
If you thrive in fast-paced environments, enjoy problem-solving, and like working behind the scenes to make an impact, this role is for you.
Key Responsibilities
Executive and Administrative Support:
• Provide high-level administrative and strategic support to the Executive Director and EV team.
• Support the Executive Director with coordinating governance activities, including scheduling board and committee meetings, preparing agendas, and maintaining records.
• Manage and triage executive communications, drafting and editing correspondence, reports, and presentations.
• Assist in budgeting, planning, and reporting, ensuring smooth financial operations.
• Handle sensitive and confidential information with discretion.
• Oversee organization calendar management, ensuring the Executive Director and team’s schedules aligns with organizational priorities.
Operations and Office Management:
• Ensure the efficient operation of a fully remote team, supporting internal workflows and collaboration.
• Manage financial administration tasks, including bookkeeping, invoices, and reimbursements using QuickBooks, Plooto, and Dext.
• Work closely with the entire EV team to align work with annual and strategic plans and initiatives.
• Streamline internal processes to improve efficiency and maintain oversight of administrative systems.
• Serve as a key liaison with vendors, suppliers, contractors, etc. including the CFO and accounting services.
• Other duties as assigned.
Event Coordination and Stakeholder Engagement:
• Support logistics and planning for virtual and in-person events, including board meetings, training sessions, and fundraising initiatives.
• Provide support for Zoom meetings, webinars, and stakeholder communications, ensuring seamless execution.
About You
You are an organized, detail-driven professional who thrives in dynamic, fast-paced environments and enjoys balancing teamwork with hands-on execution.
• Detail-Oriented: You take pride in precision and quality.
• Proactive and adaptable: You are resourceful, solutions-focused, and thrive on tackling new challenges.
• Excellent communicator: You have strong written, verbal, and relationship-building skills.
• Tech-Savvy: You are proficient in Microsoft 365 (Teams, Outlook, SharePoint, OneDrive, Word, Excel, PowerPoint), QuickBooks, Plooto, Dext, Zoom, Mailchimp, Nation Builder, and Canva.
• Partnership-Minded: You excel at building relationships and fostering collaboration.
• Politically astute: Adept at navigating the nuances of government, legislative processes, and public sector environments; able to build and maintain strategic relationships with elected officials, political staff, and civil service leaders to advance the organization’s mission.
• Values-Driven: You are committed to diversity, equity, and inclusion, with experience working in multi partisan and diverse environments.
• Bilingual (French/English): An asset but not required.
Experience: 5+ years in executive support, office management, or operations in either the private, public or non-profit sectors. Experience in the Canadian political sector is an asset but not required.
How to Apply
Submit your resume and cover letter to [email protected] by EOD on April 6, 2025. Applications will be reviewed on a rolling basis, so early submissions are encouraged.
Equal Voice is committed to equitable, barrier-free hiring. We encourage applications from individuals who are racialized, Indigenous, LGBTQ+, persons with disabilities, and other equity-seeking groups. Accommodations are available upon request for candidates participating in the selection process.
We look forward to hearing from you.
